The system of record for shared responsibility
Every task.
Clearly owned.
Coordinate responsibilities across teams, households, and events. Assign work, set deadlines, follow progress, and keep a clear record of what happened.
// free for up to 10 members · no credit card required
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One accountable owner
Append-only history
Web and mobile ready
TASK-0482 · Replace loading dock seal
AUDIT LOG
D. Okafor created the task and set the due date
D. Okafor assigned owner → M. Reyes ASSIGNED
M. Reyes accepted and started work IN PROGRESS
M. Reyes marked complete with photos attached COMPLETED
D. Okafor reviewed and approved the result APPROVED
APPROVED
append-only · nothing edited, nothing deleted
5 events
Who it's for
Built for every kind of shared responsibility.
One workspace, one payer. Whoever creates the workspace or the event pays — everyone they invite participates without buying anything.
Work & organizations
Run operations without the group-text chaos
- Employees
- Departments
- Operations
- Construction
- Offices
Families & groups
Split chores and errands without the nagging
- Chores
- Groceries
- Roommates
- Trips
- Shared responsibilities
Events
Coordinate the whole guest list, not just the RSVP
- Parties
- Weddings
- Conferences
- Community events
- Group trips
Why teams switch
Tasks assigned in chat have a survival problem.
2.5h
Lost to searching, every day
Knowledge workers spend hours a day hunting for who said what, where — across email, texts, and chat threads.
source: IDC research on workplace information retrieval
0
Owners on a group text
When a task goes to everyone, it belongs to no one. Shared responsibility in a thread means no responsibility at all.
the "someone should handle this" effect
?
What actually happened
When something goes wrong, reconstructing events from deleted messages and edited emails is guesswork — not evidence.
no record, no accountability
The product
Built around three rules that don't bend.
One owner per task. A controlled lifecycle. An audit log that can't be rewritten. Everything else in DutyTrace exists to make those three rules effortless to live with.
Ownership
Clear ownership, real contributors
Every task has clearly identified responsibility — one accountable owner, plus any contributors helping get it done. Reassignment goes through a request-and-approve step, so responsibility is handed over — never dropped.
Lifecycle
Controlled state changes
Tasks move through defined states with clear rules about who can move them and when. No silent status edits, no tasks quietly marked done.
Record
Append-only audit log
Every action — assignments, status changes, comments, attachments — is recorded with who and when. Entries are never edited or deleted.
Access
Department-scoped permissions
People see and act on what their role and department allow. The interface only offers actions a person is actually permitted to take.
Follow-up
Notifications that persist
Owners are notified on assignment, reminded before due dates, and flagged when tasks go overdue — by email or in-app, per each person's preferences.
Recall
Search everything, instantly
Full-text search across tasks, comments, and history. "That dock repair from March" is a two-second lookup, not an archaeology project.
How it works
A task's life, start to approved finish.
Order matters here — a task can only move forward through these states, and every transition is logged.
NEW
A task is opened with a description, due date, and department.
ASSIGNED
One owner is named. They're notified immediately.
ACCEPTED
The owner acknowledges the task is theirs — on the record.
IN PROGRESS
Work happens. Progress notes and blockers are logged.
COMPLETED
The owner marks it done, with evidence attached if required.
APPROVED
The requester confirms the result. The record closes — permanently.
↩ Not up to standard? A completed task can be returned for revision with a reason. Hit an obstacle? Tasks can be marked waiting or blocked — logged, of course.
Reassignment mid-flight works the same way: the current owner requests a handoff, the new owner or a manager approves, and the transfer lands in the log. There's never a moment where a task belongs to nobody.
Security & reliability
Boring where it counts.
Built and tested to OWASP ASVS Level 2.
DutyTrace is developed against the OWASP Application Security Verification Standard, with structured review cycles covering authentication, access control, and data isolation before every release.
// backups are restore-tested automatically in CI — a backup that's never been restored is a rumor, not a backup.
- ✓Strict company isolationEach customer's data is walled off and continuously tested against cross-company access — probes can't even confirm another company's data exists.
- ✓Encryption in transit and at restTLS 1.2+ for every connection; AES-256 encryption for stored data and backups.
- ✓Hardened sign-inRate-limited login with automatic account lockout, secure session handling, and safeguards against token replay.
- ✓Immutable historyThe audit log is append-only at the database level. Not even administrators can edit or remove entries.
- ✓Daily backups, tested restoresEncrypted daily backups with a documented, regularly rehearsed restore procedure and a target recovery point of 24 hours or better.
- ✓Least-privilege by designPermissions are enforced on the server for every action — the UI never decides what you're allowed to do.
Pricing
Priced for how it's used, not who's on the list.
A family splitting up chores and a company running a warehouse have very different problems. Nobody should owe us money just because someone assigned them a task — so the person or organization running the show pays, and everyone they invite joins free.
For personal use & events
Personal & Free
$0
forever · private use or one organization
- Private Personal workspace included
- One owned Free organization, up to 10 members
- Up to 2 active Projects, unlimited archived
- Unlimited Tasks and General Tasks
- Comments, due dates, and reminders
- Web and mobile access
- 90 days of searchable history
Joining someone else's workspace or event never counts against your own Free allowance.
Event Pass
From $9
per event · one host pays, guests join free
- Guests join by link, QR code, or event code — no account needed
- Assign responsibilities, comments, and reminders
- Runs up to 30 days, extendable
- Read-only archive after expiry; extend, duplicate, or convert it
Small Event Pass: up to 25 participants, 30 active days, and a 7-day grace period.
Create an EventFor organizations
Billing is per active member, handled by one admin — everyone else just logs in and gets to work. No cards, no invoices, nothing for them to manage.
Starter
From $9
/month · includes 13 active members
- 13 active members included, then $3/additional active member
- Two workspace administrators
- Up to 10 active Projects
- Up to 3 departments
- Basic recurring Tasks and templates
- Up to 1 year of searchable history
Team
$8
per active member / month · or $72/year
- Unlimited active Projects
- Multiple administrators, full searchable history
- Bulk Task tools, calendar & deadline views
- CSV exports and PDF summary reports
- Faster support
Business
$13
per active member / month · or $120/year
- Everything in Team
- Departments and department administrators
- Custom roles and role-based permissions
- Formal approval & return-for-revision workflows
- Automatic escalation and org-wide audit history
Enterprise
Custom
annual agreement
- Everything in Business
- Single sign-on & automated provisioning
- API access and custom integrations
- Dedicated onboarding & account management
- Custom data retention & contractual SLAs
Starter is $9/month including 13 active members, then $3/month per additional active member. Team is $8/member monthly or $72/member yearly. Business is $13/member monthly or $120/member yearly. Prices in USD. Nonprofits and schools: ask about discounted rates.
Questions
Frequently asked.
How is this different from a to-do app or a project tool?
To-do apps track intentions; project tools track plans. DutyTrace tracks accountability. Its job is to answer, at any moment and for any task: who owns this, what state is it in, and what exactly has happened — with a record that holds up after the fact.
Can the audit log really not be edited?
Correct. The log is append-only by design, enforced at the database level. Mistakes are corrected by adding a new entry, the same way an accountant corrects a ledger — the original entry stays, and the correction is visible.
What does rollout look like?
Most pilots go live within a week: we set up your company workspace, import your departments and people, and run a short working session with the people who assign the most tasks. Adoption spreads from there — the first time someone gets a clearly-owned task instead of a group text, they get it.
Can we export our data?
Yes. Account and workspace data portability is available on every plan. Paid plans also include operational CSV reporting features, and nothing is deleted when a workspace changes plans.
Does it work on phones?
Yes — in any mobile browser, plus native iOS and Android apps if you'd rather install one. Assigning, accepting, completing, and approving all work the same way across web, iOS, and Android.
Where is our data hosted?
In secure, SOC 2–audited cloud data centers, with encrypted daily backups. Regional hosting options are available on Enterprise plans.
Is DutyTrace only for businesses?
No. Free covers small permanent groups — families, roommates, friend groups — up to 10 members, forever. Event Pass covers one-off occasions — trips, weddings, reunions, moves — where one host pays and everyone they invite joins free. Starter, Team, Business, and Enterprise are for organizations running ongoing operations.
How does Event Pass billing work?
One organizer pays once. The Small Event Pass is $9 for up to 25 participants and 30 active days, followed by a 7-day grace period. Everyone else joins through a link, QR code, or event code without paying. After expiry, the workspace becomes read-only and remains preserved.
About DutyTrace
Built for the moment work meets the void.
DutyTrace started from a simple frustration: work assigned in a group chat or a forwarded email disappears the moment the thread gets buried, and nobody can say for certain who's responsible. We build around three non-negotiables — clear ownership with room for contributors, a controlled lifecycle, and a record that can't be quietly rewritten — because accountability software that can't prove what happened isn't accountability software.
Careers
We're always looking for good people.
DutyTrace is small and growing. If you're motivated, resourceful, and want to help build something from the ground floor, we'd like to hear from you — even if there's no listed opening that matches what you do.
Stop wondering who is handling it.
Whether it's a team, a household, or a one-off event, DutyTrace keeps the record straight — who owns it, what state it's in, and what actually happened.
Running a business? Start with Launch Access — no card required and no automatic charge — or write to us at hello@dutytrace.com.